Plan, Track and Report Kit
Tools for Programs and Projects that Deliver
Most programs and projects don’t fail because people don’t care. They falter because the small details — like roles, approvals, and data collection — slip through the cracks.
In fact, research shows that 2 in 5 projects never meet their goals, often because of unclear scope, weak planning, or missing records (PMI, 2013). And in Australia, only 36% of organisations consistently apply risk management across their projects (KPMG, 2018).
The good news? That doesn’t have to be your story. These challenges can be fixed.
With the Plan, Track & Report Kit, you’ll have a practical and simple interactive tool that keeps you organised from day one.
It will help you avoid the common pitfalls that derail projects.
It will help you start strong, stay organised, and set up a simple system that makes reporting easier later. Your funders, boards and community will thank you for it.
Why not download your free kit today? Give your next program or project the right start.
Take charge of your own program story
Discover the side of reporting you’ll love
With the Plan, Track and Report Kit, you’ll begin with a ready-made system to plan, track, report and manage risks.
This Kit is an eye-opener. It takes the mystery out of program reporting. If used as intended, it reduces stress and overwhelm.
You’ll have a checklist and a proven framework designed to help you focus on what matters most: delivering and reporting real results.
Because chaos isn’t a strategy
Chaos leads to missed deadlines and donor stress. This Kit gives you the opposite. A guided system that turns confusion into clear, step-by-step progress. It’s a guided, interactive tool with:
A ready-made system you can use from day one
Tick boxes and dropdowns to track progress at a glance
Built-in categories (Purpose, Roles, Resources, Compliance, Comms) so nothing gets missed
Notes column for approvals, reminders, and next steps
A clear structure aligned with what funders, boards, and councils expect
When you use it, you’ll:
Define your project’s purpose, scope, and success measures clearly
Confirm roles, responsibilities, and stakeholders
Capture approvals, funder notifications, and reporting dates upfront
Schedule your kick-off meeting and comms plan with confidence.
Take the scramble out of reporting
Structure won’t erase a heavy workload, but it will stop the avoidable stress. The chasing, the last-minute panic, the missing pieces.
This Kit gives you tools that make reporting smoother, not harder:
✔ Saves hours by keeping every step in one place, instead of scattered files and endless emails
✔ Adapt easily to your organisation’s needs, no matter the size or scope of your program.
✔ Use anywhere. Available in both Excel and Google Sheets so you’ve got options.
✔ Work online or offline so you’re not stuck waiting for Wi-Fi, or locked into one system.
This helps you keep your focus on delivery, not chasing paperwork.
Start right, finish strong
You don’t need to be a professional project manager to deliver professional results. You just need the right starting point with a little bit of guidance from someone’s who’s been there, done that.
Download your free Plan, Track & Report Kit and set your project up for success.
Who Made This Kit? Me.
I’m Vienna Senima, a communications specialist who’s spent more than two decades supporting programs and projects in community, regional, and government organisations across Australia and New Zealand.
Over and over, I’ve seen projects, big and small, begin with gusto and passion. But then scrambling at quarterly and annual reporting times to find information. The stress of that is huge for everyone.
That’s why I built the Plan, Track and Report Kit for Programs and Projects. It gives you a simple, practical starting point that takes the guesswork out of managing programs and projects from Day One.
The Plan, Track and Report Kit distils what actually works into simple, step-by-step tools you can use immediately, whether you’re managing your first community project or running a complex program. Because the principles are the same, regardless of the size or scale of a program.
And the information you track and collect in this phase will be part of the content you can use in your annual reporting. Hoping this Kit takes some stress out of your work days. Enjoy!
Vienna
What’s next?
This free kit is just the beginning. When you’re ready to take the next step, the full Program Reporting Starter Kit gives you everything you need to plan, track, and report with confidence. It includes a Workplan & Timeline, Risk Tracker, and Funders’ Progress Report Template.
Start here today. When you’re ready to go further, the full system is waiting for you.